Highlights - WU Board of Regents - November 10, 2006 Meeting

Spotlight on WU's Check Register

At each BOR meeting, members of the WU Board of Regents are presented with one or two months of the University's check register. These reports are quickly approved, with little or no discussion. However, there are interesting items to note each month.

The October 2006 check register was not available yet. Items to note in the September 2006 check register presented to the board this month are the following:

Expenditures of Interest

  •     $38,734 - Chartwells Campus Dining - Refreshments - College Faculty Council Meeting
  •     10,166 - Michael Schwartz - moving expenses
  •       7,500 - University Child Development - Fall allocation of activity fees
  •       6,313 - Sarah's Attic - Chilly WU snowmen
  •       1,367 - Sixteen Seven Enterprises - New WSGA web site
  •       1,000 - Family Service & Guidance - Co-sponsorship for Family Day
  •       1,000 - KS Sports Hall of Fame - 7th Annual Benefit Golf Tournament

Ongoing Operating Costs

  • $305,155 - Chartwell's Campus Dining - Advance payment 06-07
  •   178,062 - SunGard SCT - Banner TCP/Maintenance
  •      15,630 - SunGard SCT - Banner TCP/Maintenance
  •      29,925 - Web CT - CE Enterprise Ltd
  •      48,369 - Innovative Interfaces - Software maintenance fee
  •      23,693 - Frye Allen - Recruitment folder/06 rev
  •       2,883 - Strive Coaching - Consulting services
  •       1,000 - Strategic Marketing - Licensing consulting
  •          681 - Goodell Stratton Edmonds - Legal - LLC Windows

Travel Card Payments

It would be interesting to know who has possession of these credit cards and what the approval process is.

  • $9,893 - September payment
  •   7,009 - September payment

P-Card Payments

The City of Topeka has undergone extensive study of their P-Card program. Review of the expenditures has uncovered some unauthorized uses. Could the same be said of Washburn University's use of the P-Cards?

  • $86,873 - September payment

Projects - No Specific Board Action

At each board meeting, the consent agenda includes ratification of purchases made by the administration between $25,000 and $50,000. It appears that the administration retains significant discretion when spending capital funds.

  • $131,935 - American Fun Food Co - Fixed classroom furniture - HLRC 100
  •     39,591 - Krueger International - Classroom furniture - Morgan Hall
  •     36,146 - Young's Inc - Stoffer Hall - relocate chiller's condenser
  •     35,100 - Mark Anschutz - Stained glass for Mulvane/Garvey
  •     33,203 - Home Connections Security - Dome package
  •     19,810 - Met Con Products - Decorative fence at south end of Moore Bowl
  •     17,200 - McElroy's - Labor & material for installation
  •     14,855 - Schwerdt Design Group - Architect - Falley Field serv modification

Approved Capital Projects

Listed below are current payments made in September 2006 for ongoing projects on and around campus that have been specifically approved by the Board of Regents. Members of the Board of Regents repeatedly state their intentions to watch these projects carefully. Yet, some projects still go over budget with no explanations forthcoming from the administration.

  • $115,538 - DF Osborne - WEA MacVicar Renovation
  •   100,170 - Mohan Construction - 1313 SW 21st Street renovation
  •     14,437 - Torgeson Electric - telecom conduit - KTWU to WV (Budget - $34,300)
  •     11,586 - Gould Evans - architectural services - Stoffer Hall
  •      3,336 - Horst Terrill & Karst - Greek Village architects (Budget - $35,000)
  •      3,083 - SimplexGrinnell - Fire alarm system - WEA MacVicar Renovation

WEA Allocation of Funds

Funds of $107,500 were requested from WEA for the following expenditures:

  • $17,000 - Fundraising & other travel
  •   16,000 - Travel & meetings - Board of Regents
  •   14,000 - Meetings/promotions - Washburn Interest Groups
  •   13,000 - Employee recognition functions
  •     9,500 - President's Box - Home football games
  •     9,000 - University holiday event
  •     7,000 - Miscellaneous/Contingency
  •     6,000 - Dues - Topeka Country Club/Top of the Tower
  •     6,000 - University development/Fundraising
  •     5,000 - University Strawberry Breakfast
  •     5,000 - President's Fall Picnic

Mabee Library Air Conditioning

A $92,145 contract with McElroy for two new condenser units for the air conditioning in Mabee Library was approved by the Board. Funding of $74,808 for this project was included in the FY06 & FY07 capital budgets. It appears that $15,000 of the shortfall will come from funds previously allocated for stage lift repairs in Garvey.

Where's the FY06 Audit?

The WU Board of Regent Audit Committee scheduled a meeting for November 3 to discuss the preliminary audit report. The meeting was subsequently cancelled and has not been rescheduled. The FY05 audit was presented to the Board in November, 2005. Why the delay this year?